Many people shudder at the mention of writing a manuscript or document that can be circulated in the office. The reasons are obvious. There are simply too many parameters to think of while writing anything for business use. Correct choice of words, sentence structure, grammatical accuracy, correct spelling and usage, and of course, the image that the reader will form about you are all very important points to remember while writing for your co-workers.
Now, how to handle this task? There is an old saying that “Well begun is half done.” We need to implement this philosophy in our writing too. We need to find out the purpose behind our writing, which will clear our thoughts on these following questions −
● Who are your readers?
● This will help you understand the vocabulary and sentence formation that will be suitable according to the readership.
● What is the purpose of your document?
● You need to understand the reason you are writing something.
● Why should the readers read your document?
● In other words, you have to think of the message for the readers inside your document.
● What outcomes you expect?
● Each action has an equal and opposite reaction, hence for every word you write, there must be an equal reaction created (even if not necessarily opposite). This means that if you want to get the reaction or outcome you desire, your words should be such that they can portray what you want to express clearly.