Public Library Management – Common Terms

The following table provides a list of terms that are frequently used in Public Library Management, along with their meaning.

Term                                                  Meaning
Added EntryIt is an access point in a catalog or bibliography other than the main entry. It may be briefer than the main entry.
AlmanacAn annual calendar that describes the daily information about upcoming events.
AppendixThe printed information at the end of the book.
AnnotationAn explanatory note added in the bibliography.
ArchiveA collection of historical records about people, places, and events taken place.
BibliographyIt is the list of references used in a book or article. If they are long, they may be published separately in the form of books or online.
CitationShort description of a piece of text (book, article, or web page) which is quoted or used as a source.
ConcordanceIt is an alphabetical list of important words used in a piece of work, with respective immediate context.
Bibliographic CouplingIt is a measure to establish a similarity relationship between documents. It occurs when two written works reference a common third work in their bibliographies.
Call NumberIt is a unique alphanumeric number that represents the subject matter of a knowledge element and indicates its location on the shelf.
CatalogA systematic database with detailed information about all the knowledge resources in the library.
CirculateTo issue the library material to the users.
Current PeriodicalsMost recent issue of a magazine or journal a library receives.
CopyrightA legal right of an author, editor, composer, publisher, or distributor to publish, produce, sell, or distribute the literary, musical, dramatic, or artistic work exclusively.
Gray LiteratureIt is the material published outside a commercial or academic publishing. It is produced at all levels of government, academics, business, and industry in print and electronic formats, but it is not controlled by commercial publishers.
HoldingsAll knowledge resources such as books, journals, magazines, audio/video material, and maps owned by a public library.
Knowledge Resources in LibraryBooks, Computer files, Music CDs, Records, Audio and Video CDs/DVDs, Maps are different kinds of knowledge resources in library.
IndexingList of items arranged in a specific approach.
Basic SubjectMost fundamental subject.
CataloguingRecording a list of knowledge resources with specific approach and corresponding details of each knowledge resource.
PageA library page is a person responsible for shelving books, minor repairs, tiding, and some other allied work.
ShelvingPutting back the books/other items of the library from where they belong after the users have used it.
PatronA person giving financial support to institution, cause, or other person.


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